August 2008

From LoTVWiki

[edit] Minutes from August 2008 Meeting

August 03, 2008. Location: Spider House, Austin, TX. 4pm

Board Members present:

• Silona Bonewald - President
• Michelle DeFrance - Treasurer
• Joshua Gay - Membership Chair (present remotely)

Board Members absent:

• Bob Blakley
• Edwin Wise - Secretary

Advisory members present:

• J. Robinson Wheeler (acting secretary)

Discussion of Board of Directors Insurance. Silona Bonewald created a digital signature, which she signed into the PDF, and transferred it to Michelle for processing.

Treasurer's report of the League's Financial Status for the past two years.

Editing of the LoTV Wiki, creating new stub pages for the Board of Directors and Advisory Board, to be filled out in more detail later.

Discussion of BoD attendance as a requirement to remain on the Board of Directors. Silona drafted a rule, into the Wiki, stating this requirement as no more than two consecutive absences and no more than four total absences in one year. Continued absences in violation of this requirement will lead to dismissal of the absentee Board member.

Remotely, Membership Chair Joshua Gay reported to Silona that he is interested in hiring a manager to take care of some duties in regards to LoTV membership. Silona asked for more knowledge and references, including introducing her to him.

Discussion of BoD makeup and character, and of what is expected of a functioning Board of Directors. Attendance, obviously, but also the ability to manage and complete tasks, keep up with meeting minutes, contribute to the meeting agendas.

Discussion of whether Advisory member J. Robinson Wheeler is electable to the Board. At the present time, he is a contractor being paid by the organization, so is ineligible.

Discussion of whether Advisory member J. Randy Zagar is electable to the Board. Mr. Zagar declines to be elected to the Board, because of conflicts with his current job and its rules about employees serving as Board members of other organizations.

Discussion of how to run Board meetings based on a planned Agenda, agreed to in advance of the meeting by active Board members.

Silona set up a scheduled calendar with reminders, based on the advice of Michelle, for mailing out transcripts of meeting minutes to board members, mailing out proposed meeting Agendas.

A placeholder for an Agenda Template was created on the Wiki, to be used for the creation of BoD Agendas.

Meeting was adjourned at 5pm.